How to Manage Sensitive Emails In Gmail?

Manage Sensitive Emails In Gmail

Manage Sensitive Emails: Google Workspace includes the cloud-based Gmail application in a package. Sending a business email is confidential email. Gmail has many options to Manage Sensitive Emails in confidential mode. It provides security to protect sensitive information from unauthorized access. Protect your mail in a confidential mode. Add an important marker to the mail. Highlight the importance of email in the subject mail. Categorize the email based on its urgency. Auto-label the email and sort the mail by priority. In Gmail, you can mark important mail, mark read time-sensitive receipts,  and make time-sensitive a highlight in your time-sensitive email.  Here you can follow the steps to send confidential emails in Gmail.

How to mark email as important in Gmail?

Gmail uses many signals to decide the importance of the messages. It will automatically mark the messages as important. Users can also add/remove important markers in Gmail.

Steps to see the important marker

1. Log in to email.
2. Go to mails.
3. The marker is highlighted in yellow color.

 

To see all the marked emails:

1. Search in Gmail as is: important.

 

 

2. You can also mark a mail as important.

 

Highlight email importance in the subject.

When you are sending an urgent email message or time-sensitive message to your team, let you let the recipients know the messages that need their attention. Add a heading to the subjects in a mail you need to highlight. Check below to know how to highlight in gmail.

1. Go to Gmail.
2. Click compose.
3. Add the recipients.
4. In a subject field Add a descriptor like [URGENT].
5. Add an exclamation mark before the descriptor.
6. Compose your message and click Send.

 

Label an email as urgent/important

Label the email to categorize the message as urgent/important. You can add and remove the important label in Gmail.

Steps to label the email as urgent/important

1. Open Gmail.
2. Go to settings.
3. All settings.
4. Click the labels tab.
5. Go to the labels section.
6. Click the new label.
7. Enter a label name such as URGENT/ IMPORTANT.
8. Click Create.

 

 

9. View label.

 

Auto-label email as urgent/important

Email can be prioritized for some people, and Gmail makes them filter and label those emails.  The message you receive from the specified sender is automatically labeled as urgent or important.

1. Go to Gmail.
2. Find the search box.
3. Hit the Show search option.
4. Enter your email address in the form field.
5. Click Create filter.
6. Click the check box to apply your label.
7. Choose/create a label URGENT / IMPORTANT.
8. Hit the Create filter.

 

Know when a recipient reads your email.

Sending an important email between business people is confidential. Suppose you want to know if your email is read by the receiver or not. Read requests are sent to every recipient in the To and Cc fields but not recipients in the Bcc field, mailing list, and aliases. Steps to enable Gmail to read receipts are given below.

How to request a read receipt in Gmail?

1. Open Gmail.
2. Click compose.
3. Compose your email.
4. Click more options.
5. Find read receipt.
6. Send your message.

 

 

 

Return a read receipt

1. Open Gmail.
2. Check your emails.
3. If a sender requests a read receipt Click Send receipts
4. To send the receipt later Click Not Now.

 

 

Sort mail by priority

Gmail has the option of sorting and prioritizing emails for the user. Email is split into three sections: Important and read, starred, and everything else.

Turn on Priority Inbox

1. Go to your inbox.
2. Click settings.
3. Find the “inbox type” section.
4. Select Priority Inbox.
5. To customize the priority inbox setting Click customize.

 

 

6. Choose the inbox sections you want to show.

7. Save changes.

 

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Hope you learned about how to manage sensitive emails in Gmail. Moreover, detailed updates about Google Workspace are regularly updated here.

Check out some of our blogs below,

 Gmail inbox optimization tips 

How to Manage Google Chat Spaces? 

 

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